How far in advance should I book event rentals in Hamilton?

For summer Saturdays (June–September) and long weekends, book 3–6 weeks out. Weddings and larger corporate events should book 2–3 months ahead. Smaller weekday events can often be booked same-week.

What do I need to confirm before delivery day?

Confirm the delivery window, drop-off location, gate width, any steps or tight corners, and — for inflatables — the level footprint and power outlet within 75 ft. Confirm your balance is paid and your contact number is up to date.

Is setup included in the rental price?

Delivery to your drop-off point is the base service. Setup and teardown of chairs, tables, and games are optional paid add-ons. Inflatables are always set up by our team as a safety requirement.

What if my guest count changes after I book?

Contact us as soon as possible. Chair and table quantities can usually be adjusted up until a few days before your event, subject to availability. We'll send an updated quote if the change affects pricing.

Event Rental Checklist for Hamilton

Use this checklist to plan any event in Hamilton, Stoney Creek, Ancaster, Binbrook, Grimsby, or Burlington. It walks you from the first booking call through pickup day, with the details we ask about most often.

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4–6 weeks before your event

Lock your date, guest count, and venue (backyard, park, hall, church, school).
Decide sit-down vs mingle. Use our chair and table sizing guide.
Request a quote with rental items, dates, and delivery address.
If it's a wedding or large corporate event, confirm rentals as soon as your venue is booked.

2–3 weeks before

Confirm final chair and table counts.
Add games — lawn games, carnival games, inflatables, or an interactive game.
Add-ons: cocktail table covers, throne chairs, barrel bars.
Approve the quote and pay the deposit to lock inventory.

1 week before

Confirm delivery window and drop-off location with our team.
Walk your delivery path: gate width (36 inches minimum), steps, and firm ground.
For inflatables: measure the footprint (13 ft × 13 ft minimum) and locate the nearest outlet.
Pay your balance so day-of is hands-off.

Day before

Mow and clear the delivery path and inflatable footprint.
Move vehicles out of the driveway or delivery lane.
Share our arrival window with anyone who might be home.

Event day

Have an adult on site during delivery to sign for the drop-off.
Keep inflatables supervised by an adult while in use.
Cover or move equipment under shelter if the weather turns.

Pickup day

Stack chairs and fold tables back near the drop-off point.
Return games to their cases or bins.
Be available during the pickup window so our team can access the equipment.

Event Planning FAQs

Ready to plan your event?

Tell us your date, guest count, and venue. We'll send a free quote — no payment upfront.

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